Post by i2Paq » Wed Nov 11, 2009 6:31 am

leprimo wrote:
ekerazha wrote:... then on a new year it should restart 1, 2, 3, 4, 5, 6 etc.
Why? You must not restart every new year. Set a start value like 1 and then value+1. Important is: Never delete a invoice. When a customer don't pay, cancel the transaction but don't delete. The tax collector will only see a clear transaction, that is the reason for this law.
You must restart because you close your/the finacial year every year and start a new one.

@Daniel; An invoice should only be allowed to be created/printed once the orderstatus change to "Payed" or "Completed".
This will prevent unintended releasing of an invoice and once this is done you need to created credit-invoice just to keep the Law-makers and the bookkeeper happy ;)

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Post by i2Paq » Wed Nov 11, 2009 6:43 am

Qphoria wrote:See i was right.. stupid laws :)
;D tell me about it!

Ps. thanks for cleaning this topic ;)

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Post by Qphoria » Wed Nov 11, 2009 7:55 am

One of the perks :P Rile up the members then remove the evidence while sitting with a halo :) .. or maybe afro
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Post by SXGuy » Wed Nov 11, 2009 8:11 am

As far as i am aware in the UK invoice numbers should be incremental and shouldnt really have any missing, unless you can match the missing numbers up to something which has been written off as bad debt or mark the invoice number void.

Generally a couple of skipped numbers will be overlooked, but in the likely event that the tax man queries it, you can always explain your situation.

If he can not prove you invoiced someone and received payment for it, without including that invoice in your annual accounting, i can not see much problem on your part.

And as far as i know, there is no law that states the invoice numbers should revert after a financial year, since invoices include dates, and you always take an accounting year between two dates. invoice numbers are merely for reference purposes only.

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Post by i2Paq » Wed Nov 11, 2009 7:36 pm

Daniel wrote:one of the EU laws ecommerce laws is to show order totals on the cart page before a customer signs up. how are you supposed to show taxes and shipping totals if you don;t know what country the customer is in?
Daniel, I have had a look at this specific law and your right.

I'm using an osCommerce shop and a PrestaShop shop (lol) and in PrestaShop they can actualy do that.
They just check to most exspencive shipping-cost and show that as soon as you add something to your cart.
On the other hand, this could scare customers off.....

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Post by leprimo » Thu Nov 12, 2009 5:24 pm

@SXGuy
Right 8)

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Post by ekerazha » Fri Nov 13, 2009 3:19 am

SXGuy wrote: And as far as i know, there is no law that states the invoice numbers should revert after a financial year, since invoices include dates, and you always take an accounting year between two dates. invoice numbers are merely for reference purposes only.
Maybe UK is different from Italy and Benalux

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Post by fido-x » Fri Nov 13, 2009 6:28 am

ekerazha wrote:... then on a new year it should restart 1, 2, 3, 4, 5, 6 etc.
For taxation purposes the year starts on 1 July of one year and ends on 30 June of the following year. If you have to put the year as part of the invoice and start renumbering invoices at 1 for the following year, couldn't you end up with duplicate invoices during a "calendar" year?

For example, in invoice issued in January 2009 could have the number 20090014, but an invoice issued in August 2009 could also be numbered 20090014, simply because it is in a different financial year.

I think the current method of matching invoice numbers with order numbers should be suitable. If the tax man complains about "missing" invoice numbers, you always have a record of your orders to back up any complaints he/she might have, since your orders do run in numerical sequence and include any orders that have been canceled before completion.

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Post by ekerazha » Fri Nov 13, 2009 7:01 am

fido-x wrote:
ekerazha wrote:... then on a new year it should restart 1, 2, 3, 4, 5, 6 etc.
For taxation purposes the year starts on 1 July of one year and ends on 30 June of the following year. If you have to put the year as part of the invoice and start renumbering invoices at 1 for the following year, couldn't you end up with duplicate invoices during a "calendar" year?

For example, in invoice issued in January 2009 could have the number 20090014, but an invoice issued in August 2009 could also be numbered 20090014, simply because it is in a different financial year.

I think the current method of matching invoice numbers with order numbers should be suitable. If the tax man complains about "missing" invoice numbers, you always have a record of your orders to back up any complaints he/she might have, since your orders do run in numerical sequence and include any orders that have been canceled before completion.
No, because you start from 1st January not 1st July... this is in Italy from 1965... before we started from 1st July too

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Post by moggiex » Sun Nov 15, 2009 8:48 pm

I'm not an accountant but....

http://customs.hmrc.gov.uk/channelsPort ... OD1_027711

I quote:
Currently there is a requirement for a VAT invoice to have an identifying number. The change will require this number to be from a series that is unique and sequential.
The latter part of the statement 'unique and sequential', it does not need to restart, it can carry on, however it must be sequential. So who ever was restarting their numbers for a tax year, too much work, just keep on adding!

Note: You'll need to add checks around the invoice number to ensure that the numbers are sequential, if you are investigated by HMRC and you have some numbers missing, they will assume fraud, unless you can prove otherwise. This part I know from the clients I deal with.

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Post by ekerazha » Sun Nov 15, 2009 9:16 pm

In Italy you restart every year from 1 because it's annual and in other countries too, UK is not the whole world.

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Post by moggiex » Sun Nov 15, 2009 9:38 pm

ekerazha wrote:In Italy you restart every year from 1 because it's annual and in other countries too, UK is not the whole world.
Then its not 'EU Law', but specific to 'Italy' :D

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Post by i2Paq » Sun Nov 15, 2009 10:08 pm

I looked it up and it needs the following:

Your TAX-number;

Sequential invoicenumber without gaps; (no need to re-start every year, this is optional)

Invoice date;

Your name and address;

Name and address customer;

Orderdate;

Product or services;

Price product; (see attached file for specs.)

Date the paymend had been made;

Shipping;

TAX.

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Post by ekerazha » Sun Nov 15, 2009 10:27 pm

moggiex wrote:
ekerazha wrote:In Italy you restart every year from 1 because it's annual and in other countries too, UK is not the whole world.
Then its not 'EU Law', but specific to 'Italy' :D

Matt
It could be an addition to the EU Law... or maybe UK is not fully compliant, do you have a link to the exact EU law?

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Post by moggiex » Sun Nov 15, 2009 10:38 pm

ekerazha wrote:
moggiex wrote:
ekerazha wrote:In Italy you restart every year from 1 because it's annual and in other countries too, UK is not the whole world.
Then its not 'EU Law', but specific to 'Italy' :D

Matt
It could be an addition to the EU Law... or maybe UK is not fully compliant, do you have a link to the exact EU law?
Hi,

Read my earlier post, the link was in there.

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Post by ekerazha » Sun Nov 15, 2009 11:14 pm

moggiex wrote: Hi,

Read my earlier post, the link was in there.

Matt
That's UK law, any link to the UE website?

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Post by i2Paq » Mon Nov 16, 2009 1:56 am

Have a look at the: EU Invoicing Rules

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Post by ekerazha » Mon Nov 16, 2009 2:13 am

What information must an invoice contain?

1.4.1 Obligatory information for all invoices

An invoice must contain the following information:

1.

the date of issue;
2.

a sequential number that uniquely identifies the invoice;
3.

the supplier's VAT identification number;
4.

the customer's VAT identification number (only when the customer is liable to pay the tax on the supply);
5.

the supplier's full name and address;
6.

the customer's full name and address;
7.

a description of the quantity and nature of the goods supplied or services rendered;
8.

the date of the supply or payment (if different from the date of supply);
9.

the VAT rate applied;
10.

the VAT amount payable;
11.

a break-down of the VAT amount payable per VAT rate or exemption;
12.

the unit price of the goods or services exclusive of tax, discounts or rebates (unless included in the unit price);
So the "annual" thing is probably an Italian (and other countries?) addition.

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Post by i2Paq » Mon Nov 16, 2009 7:56 pm

ekerazha wrote: So the "annual" thing is probably an Italian (and other countries?) addition.
No, it is a common thing in most company's but it is not law.

I use it myself as it makes more sence to re-start every year with a new range so I hope it will be default in OC.

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Post by ekerazha » Mon Nov 16, 2009 11:29 pm

i2Paq wrote:
ekerazha wrote: So the "annual" thing is probably an Italian (and other countries?) addition.
No, it is a common thing in most company's but it is not law.

I use it myself as it makes more sence to re-start every year with a new range so I hope it will be default in OC.
No, in Italy you must restart every new year, it's the law: http://www.cnipa.gov.it/HTML/RN_ICT_cro ... n%2045.pdf
Ai sensi dell’articolo 21, comma 2, dPR n. 633 del 1972, come
modificato dal decreto, la fattura deve essere datata e numerata
progressivamente “per ciascun anno solare” e non per tutto il periodo di vita
dell’impresa
. La progressione numerica delle fatture iva per anno solare deve
essere rispettata anche dalle imprese con esercizio sociale non coincidente con
l’anno solare.
The EU law defines a minimum of the things there must be, but every country can add other requirements.

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